August 12th-18th, 2012

Carnival 2012 Poster Contest.

Calling All Artists!!!

All Artists interested in creating a poster depicting this years "Ptown: A Space Odyssey, are asked to complete and submit a design by March 1st, 2012.

The Guidelines are as follows:

- Size 11 X 17

- Must be original artwork

- Signed artist approval to use

- Appropriate for all ages

- Mailed or Scanned to the PBG

 

The winner will receive 2 VIP passes.

Important Note:

- The Provincetown Business Guild (PBG) and the artists share equal rights to the uses of the image and the artist will retain the original work.

- No entries will be returned and become the property of the Provincetown Business Guild

 

Parade Rules and Guildlines

1. Entry Deadline: Thursday, August 9th, 2012 at 2pm. No Entries, walking or otherwise will be accepted after this date.

2. Line of March: The sequence of entries will be determined in advance of Parade Day on Friday, August 10th.

3. Each entry of 10 or more persons must provide two Marshals who are responsible for keeping the street clear around their own entry along the entire parade route. NOTE: They accompany the float/entry, but they are not participants in/on your entry. They must be free and undistracted to monitor the crowds.

4. All parade participants must be in place by 2:00 PM at The Harbor Hotel (formerly the Cape Inn Resort), 698 Commercial Street on Thursday, August 16, 2012. All entries must check-in upon arrival to obtain an entry number and assigned place in the line-of-march.

5. Alcoholic beverages and drugs are NOT tolerated and police officers will monitor, search, and confiscate any and all contraband. Do not have alcohol delivered to floats during the parade, the State Fine is $500 per open container.

6. Do not throw candy or edibles from the floats since many pieces do not get picked up and end up pressed into the hot pavement making the street hard to clean.

7. Beads, tokens and small non-food items are acceptable. Common sense also dictates that any object that might injure someone in the crowd is not acceptable. If you are not sure, ask your Formation Marshal before the Parade steps off or the Parade Chair before parade day.

The total parade route runs 2.7 miles, so pace your throwaways so that you run out just about the same time you reach the Coast Guard Station.

8. The use of any kind of confetti, i.e. Metallic/Plastic etc... is strikly forbidden and anyone caught using confetti could face stiff fines.

9. Soakers and water pistols are forbidden and will be confiscated. Many costumes and some make-up can be affected by water. Please respect other participants.

10. ALL vehicles, including flat beds and trailers, must have current registration. Any vehicle without current registration will be removed from the parade. The police will be checking this. Vehicle drivers must have valid drivers license and will be subject to a sobriety test if officers deem necessary.

11. No trash, parts of floats, etc. can be left at the Harbor Hotel. Clean up before you depart.

12. Winners will be posted at The Closing Party at the Crown & Anchor on Friday, August 17th. Winners can pick up their awards at the PBG office starting Monday the 20th.

13. Awards given for: Best Overall Entry, Best Thematic -Large & Small Float, Best Thematic-Walking Entry, Best Live Musical Entry, Best Thematic - Self Propelled Entry, Most Original Entry, Most Fun Entry. (Only 1 award per entry.)

Parade Schedule

The Provincetown Business Guild Carnival Parade will depart on Thursday, August 16, 2012 from the Parking Lot of the Harbor Hotel, 698 Commercial Street at 3 PM promptly. To assure proper parade sequence, you must arrive by 2:00 PM.

Participation

All participants must print, read, inital and sign the Parade Rules form and return it to the PBG Office to arrive before 2PM on Thursday, August 9th.

E-mail: info@ptown.org

Snail Mail: PO Box 421, Provincetown, MA 02657, or

In Person: 3 Freeman Street, #2

You must be completely registered (both registration and rules forms filled out and signed) by August 10th to participate. No marchers or floats will be permitted in the parade unless they are registered and assigned a place in the line of march. Absolutely no same day registrations.

Suggestions

When designing your entry, remember that music and sound bring energy to the parade. Make your entry festive, colorful and tastefully outrageous — this is Carnival time! We ask that all entrants participate in a manner that reflects the diversity of our community—a diversity that includes children who will be watching the festivities. Good taste and good fun are the order of the day. Nudity is strictly prohibited.

Definitions

Large Float Entry

A large float entry is one where the prime vehicle is an SUV, pickup or large truck with a trailer or flatbed attached. The width of the entry at its widest point cannot exceed 9 feet decorated. The length of any one separate part cannot exceed 30 feet so as to comfortably turn corners on Provincetown streets. The height cannot exceed 12 feet at its highest point so as to fit under the street flags.

Small Float Entry

A small float entry is one where a motorized vehicle is used. The overall size must not surpass the basic dimensions of the truck/car by more than 18 inches on each side. The height cannot exceed 12 feet at its highest point so as to fit under the street flags. This includes, but is not limited to trucks, cars, motorcycles and scooters. This does not include motorized wheelchairs or scooters used by persons with physical disabilities.

Self-Propelled Entry

A self-propelled entry is one that includes participants that propel their vehicles. This includes, but is not limited to, unicycles, bicycles, tricycles, recumbent bikes, conference bikes, pedi-cabs, pull-carts, rollerblades and skateboards.

Walking Entry

A walking entry is one where all the participants in a group are on foot with no vehicle involved. Motorized wheelchairs or scooters used by persons with a physical disability are considered a walking entry.

Parade Formation

The Parade will form at the Harbor Hotel according to order-of-march. Because of the space and movement required, all Large Float entries will be lined up on Snail Road where they will be integrated by the Formation Marshals into the line-of-march at the junction of Commercial St.

Parade Marshals

Our parade permit requires us to have Parade Marshals. This safety rule will assure the smooth flow of the parade and will help keep the crowds safely back to the curb. Each participating float entry and all walking entries of 10 or more persons must provide 2 Marshals. The marshals will receive appropriate tee shirts identifying them as Marshals.

Parade Route & Judging

The parade departs from the Harbor Hotel parking lot and runs the entire length of Commercial St. to the Coast Guard Station at Franklin St. Interruption of the flow of the parade with any stop/ slowdown activity is forbidden. (Dancing, etc. must be performed within the movement of the parade.) Stopping to perform creates gaps that disrupt the parade. They will not be tolerated. Entries that deliberately hold up the parade will be disqualified from winning any prizes.

Entries competing for prizes will be given a registration number on 2 display cards. Display your entry number on the left and right sides of your unit so that the judges can see them readily.

Parade Route Activities

All units must continue the line of march all the way to Franklin St to assure that West Enders also get to see the parade. (Remember that they have waited the longest for you to arrive!)

Insurance

Proof of insurance for each vehicle is required. Please provide a copy with registration form. Police will verify all vehicles for proper registration and sobriety of drivers.

Hydration

Please keep in mind that participants will be on Commercial Street where there will be full exposure to the sun. Be sure to hydrate and wear sunscreen. Once you begin the parade route, you will be in the line-of-march for about 60 to 90 minutes. Carry enough water with your entry to last the entire length of the parade.

Approximate Arrival Times for Parade

Parade Pace: 2.5 mph (.25 miles in 10 minutes)

1/4 Mile Marker Street Name Landmark Time of Arrival*

.00 Shore Road Harbor Hotel Parking Lot 3:00

.25 Commercial Split with Bradford St 3:12

.50 Allerton & Snow Ship's Bell 3:25

.75 Kendall St Surfside Inn 3:37

1.00 Howland & Cook David Colburn Real Estate 3:45

1.25 Dyer St Pat Schultz Real Estate 4:00

1.50 Freeman St Purple Feather 4:15

1.75 Masonic Place Little Store/Blondie’s 4:30

2.00 Central St Boatslip 4:45

2.15 Franklin St Coast Guard Station 4:50

* Approximate

 

Previous Carnival Themes

2011 Can't Stop the Music, 2010 Jungle Fantasy, 2009 Peace Love & GoGo Boots, 2008 Wild Wild West, 2007 Fairy Tales, 2006 Gay Paris, 2005 Heroes & Villians, 2004 Fanta Sea, 2003 Through the Years, 2002 Around the World in 7 Days, 2001 Movie Moments, 2000 Circus, 1999 The Games People Play, 1998 Your Favorite Decade, 1997 TV Sitcoms, 1996 Myths & Legends, 1995 Broadway Musicals, 1994 Toon Town, 1993 Under the Big Top, 1992 Puttin' On the Glitz, 1991 Night in Rio